Tools and Getting Things Done
Jun 27, 2021
Ever since I began my career in product management, the complexities of my role have evolved with time —
Leading a single project --> managing multiple projects
Working with a single team --> multiple teams of stakeholders
Individual contributor --> team manager
To keep up, the way I manage work has also evolved.
The evolution of my getting-things-done methodology:
1. Email/Slack ✉️
Workday largely dictated by emails and messages
Fosters the culture of collaboration
Build social capital and trust with team
Not all emails/messages require immediate attention
Massive source of distraction
This had started with the objective of projecting myself as the “always available” guy. I was busy, but not outcome driven.
This is what everyone wants me to work on
2. To Do List 📝
Workday largely dictated by things I feel are important
Curated list of tasks from email, messages, etc.
Easy to add and maintain
List is ever growing
No visibility on completion date
At one point, I was clocking 60-80 hour workweek for several weeks. This wasn’t sustainable. When I looked back, I hadn’t accomplished enough despite having spent too much time working.
Unable to quantify time spent on tasks
Spending more than expected time on few tasks was putting me behind on others
3. Calendar 🗓️
Workday largely dictated by, well… the time I spend at work
Forces prioritization of tasks depending on importance and bandwidth
A ledger of time spent
Under-estimating time for a task
Sticking to planned schedule
Learn and optimize for future
Don’t let perfect be the enemy of good enough
I haven’t encountered too many issues with this system just yet. Is there room to get better? I’m sure!
Will this work well for you? Productivity is highly personal, so maybe or maybe not!